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You can get there by clicking on the selector on the left side menu below the MonoM logo that indicates the organization or project you are in. You will see the name of the Organization in gray and in capital letters and, if you have the appropriate permissions, you will see a gear icon.By clicking on this icon, you will access the Organization's administration area and, once you select the "Users" option in the menu on the left, you will be able to start managing the organization's users.
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These are the functionalities available within this module:
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Invite users
If you have the required permissions, you can invite a new user to join the organization from the "+ Add user" button in the users panel.
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The users invited will appear in "Pending" status until they accept the invitation through the link they will receive in their email when the invitation is sent. Even if the users are in “Pending” status, you can add them to the projects you want and as soon as they accepts accept the invitation they will be able to access them.
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Once the user has accepted the invitation, the "Pending" status will be cleared.
User registration
When inviting a user, she/he will receive an email with a link to accept the invitation.
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Once the invited user has completed the form, she/he will be able to access the organization.
View user information
To access a user's information, click on the 3-dot icon and select the "View information" option:
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A window will open with the name, e-mail and groups where the user has been added to. If the user has not been added to any group, this last field will be empty.
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Creating groups
You can group users to make it easier to manage the members of each project, since by adding a group to a project, you will be adding all the users that are part of it in a single step.
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The new group will be added to the list of groups in the "Groups" panel. The number next to the 3-dot button in each group corresponds to the number of users in each group.
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Edit
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group information
To edit the name and users of a group, click on the 3 dots button and select the "Edit information" option:
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This will open a window where you can change the name of the group, delete or search for and add new users. Once you are done, click the "Save" button.
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Assigning users and/or groups to projects
You can assign a user or a group of users to a project, that is, add them to the project so that they can access it and its contents.
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You can add one or several groups at a time, either by dragging one or selecting several and dropping them on the project to which you want to add them.
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When you drop them on the group, you will see the group(s) you have added in the project list:
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The arrow to the right of each group name allows you to open and collapse the group. If you have it open, you will be able to see the list of users that are part of the group. If you need to edit the users within the group, you can do it from the "Groups" panel.
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Quitar usuarios y/o grupos de un proyecto
Quitar un usuario o un grupo de un proyecto significa quitarle los permisos de acceso al mismo, pero el usuario o el grupo siguen existiendo en la organización y podrán encontrarse y volverse a añadir a ese u otro proyecto en el momento en el que se desee.
Para quitar un usuario o un grupo de un proyecto, basta con clicar sobre el ícono “X“ que se encuentra en el extremo derecho de cada usuario y grupo:
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Desactivar un usuario de la organización
El desactivar un usuario de una organización significa borrarlo del todo de la misma. Al desactivarlo, ese usuario dejará de existir tanto en la organización como en los proyectos a los que había sido invitado/añadido.
Para desactivar un usuario búscalo en el panel lateral dentro del listado de la pestaña “Usuarios“, haz clic en el icono de 3 puntos y selecciona la opción “Desactivar usuario“:
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Se abrirá una ventana para que confirmes que quieres desactivar el usuario:
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Borrar un grupo de la organización
El borrar un grupo de una organización lo elimina del todo no solo en la organización, sino también en los proyectos en los que había sido añadido. Los usuarios dentro del grupo seguirán existiendo, pero si habían sido incluídos en uno o varios proyectos mediante el grupo, perderán el acceso.
Para borrar un grupo de una organización, búscalo en el panel lateral dentro del listado de la pestaña “Grupos“, haz clic en el menú de 3 puntos y selecciona la opción “Borrar grupo“:
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Se abrirá una ventana para que confirmes que quieres borrar el grupo:
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Remove users and/or groups from a project
Removing a user or group from a project means removing access permissions to that project, but the user or group still exists in the organization and can be found and added back to that or another project at any time.
To remove a user or group from a project, just click on the "X" icon at the right side of each user and group:
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Deactivate a user from the organization
Deactivating a user from an organization means deleting it completely from the organization. By deactivating, that user will no longer exist both in the organization and in the projects to which she/he has been invited/added.
To deactivate a user look for it in the side panel under the "Users" tab list, click on the 3 dots icon and select the "Deactivate user" option:
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A window will open for you to confirm that you want to deactivate that user:
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Delete a group from the organization
Deleting a group from an organization removes it completely not only from the organization, but also from the projects to which it was added. Users within the group will continue to exist, but if they had been included in one or more projects through the group, they will lose access.
To delete a group from an organization, find it in the side panel under the "Groups" tab list, click on the 3-dot menu and select the "Delete group" option:
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A window will open for you to confirm that you want to delete the group:
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